Does your desktop look like this picture? You are not alone.
A lot of modern companies have given up paper, choosing to do everything digitally.
This has helped to reduce physical clutter in the workplace, and this is where digital clutter was born.
This type of clutter may not as be as visible to a client, but it can still have negative effects, slowing down productivity and causing errors.
Read on for a few ways in which you can tackle your company’s digital clutter.
The Cloud Should Be Your BFF
The first step to become digitally organized could be to get on the cloud.
By storing all of your company information on a cloud server, you can keep it all in one place and make it easily accessible to everyone. This could be much better than having different files stored on every computer or indeed having two different copies of the same file stored on different devices. The cloud allows you to easily centralize everything, as well as ensuring that any changes made to files apply to everyone.
Create a clear filing system
Streamline your software
Why have ten different programs when you can have one program that handles all of these functions? More companies are realizing the potential of streamlining their software, choosing quick and convenient all-in-one options over lots of different programs. There may not always be a program out there that caters to all of your needs at once, however you could always create your own custom software to handle all of these processes. Take a look into the top custom software development companies to find a developer that can build your dream program. More complex programs can be more expensive to build, so bear this in mind. Even if you don’t want to consolidate software, simply getting rid of unused programs could be a good first start.
Keep Your Inbox In Check
I manage five different email accounts for three different business ventures, so whenever I undertake a digital detox, I can be sure to have an overflowing mess of an inbox. This picture you see here is the closest I really get to inbox zero.
One thing I have found is that when you focus on organizing your inbox, you'll be sure to not to miss or ignore important emails by creating an email folder system.
Every time an email arrives in your inbox, sort into one of four folders: ‘FYI’, ‘this month’, this week’, ‘today’. Any emails placed in the ‘FYI’ folder are for informational and reference purposes only – they don’t require action or a response. Emails place in the ‘this month’ category may involve bills and invites that require action, but ultimately you can take your time to respond.
Meanwhile, emails placed in the ‘this week’ folder must be acted upon within the week, while emails place in the ‘today’ folder are more pressing and must be answered by the end of the day. With this filing system in place, you’ll always stay on top of emails.
How do you keep your inbox organized?
Comment below or Tweet me@SashaReports
sasha talks tech, Sasha Horne, Silicon Beach, LA Tech, Tech LA, LA Tech Scene, Los Angeles Life, Los Angeles socialite, ABC Whodunnit, Melina Alves, Brazil, Kam Perez, Cris Cross, Dana Davis Blake, Geno Smith, Don Tayback, Dontae Mosbey, Sherri Marsh, Reality TV Star, TV Host, Los Angeles TV Host, Reporter LA, Sasha Beaufort SC, Beaufort High School Notable Alumni, College of Charleston Notable Alumni, Georgetown University Notable Alumni, Team Southern Belles, Air Force Veteran, Black Girls Tech, Black Nerds, Blerds, Black girls rock, Black girls code, Social media superstar, black tech blogger, black tech la, Black Hollywood, Tech in Motion, Tech in Motion LA, CNN Master's Fellow, CNN Graduate Fellowship, Reality TV where are they now,